The internet is an essential tool in many segments of the world. In the case of companies, the role of the internet is even more strategic, such as internal communication channels between employees and management, external communication such as marketing and advertising, as well as much of the activities of numerous sectors that depend on connection, which, by the way, was intensified with the pandemic.
In order for companies to know the importance and what measures should be taken so that the use of the internet is safe and healthy, we brought some facts taken from the research from the Regional Center for Studies for the Development of the Information Society ( Cetic.br ).
FACT 1: Activities using internet in companies
The use of the internet is practically indispensable for the company's growth. Technology in the country grows more every day and drives the growth of the economy. See the percentage of companies using internet by type of activity:
- 💰 - Payments and bank queries - 92%
- 🛒 - Market monitoring - 73%
- 🛠 - Seek information about products or services - 93%
- 💼-Interact with government organizations making payments, charges, online requests- 72%
- ✉-Send and receive email- 100%
- 👨💻 - Use of instant messages - 76%
As we can see, activities of great importance for the correct or planned operation of the company are made with the use of the internet. In contrast to the benefit of the agility that the connection provides, there is the risk of loss, kidnapping or data theft in many of these tasks.
Imagine that all the company's bank details are stored in a single computer, and it is infected with viruses and malware from undue access in idle time by the employee. All data from the incident subsequent months will be lost if the company does not have a data protection and backup system.
Fact 2: The use of computers by employees
The contact of an employee in the company with a computer is virtually inevitable. Issue only for sectors of companies that only need manual work.
According to the survey, the percentage of employees of the companies involved in the research that use computers are:
- Up to 10% of company employees - 7%
- 11% to 25% of company employees - 23%
- 26% to 50% of company employees - 29%
- 51% to 80% of company employees - 14%
- From 81% to 100% of company employees - 23%
- You don't know / didn't answer - 4%
We can see that in only 7% of the survey participating companies, they have less than 10% of employees using computers in their daily lives. This reflects the growth of technologies and innovations, as well as identifying that most of the team makes use of some of their tasks in computerized way.
However, such data also identifies that these employees are dependent on the computer to produce. If the equipment is outdated, with a slowness, or without maintenance and software update periodically, can become a big problem and delay or nullify the productivity of the employee.
Fact 3: Use of mobile devices in companies
We can say that most people today make use of the phone . This scenario is not much different within companies. Many use mobile devices in general in favor of business, facilitating communications, data exchange and shortening distances.
According to the survey, the percentage of companies using mobile devices for work purposes is:
- Use - 71%
- Do not use - 29%
However, it is necessary to warn of the dangers of mobile devices , especially when used in open or public networks and especially when these devices make remote connection to the company's local network. These connections usually have low safety and can endanger all data stored on the device as well as all data from the company's local network.
FACT 4: RISK MANAGEMENT IN COMPANIES
"It is better to prevent than cure." Dyed widely used and that fits perfectly in this topic. Having a professional dedicated to IT support in companies is considered by a large part, really important. But unfortunately, a considerable portion of companies do not have this concern. Cetic.br a percentage, companies for the presence of department or person in charge of IT management in the company:
- Have - 19%
- Do not have - 78%
Being more specific, companies that have a department or person in charge of the company's digital safety risk management:
- Have - 62%
- Do not have - 38%
Just using technology and the internet for business, without thinking that such benefits bring with it side effects is a mistake made by many managers and entrepreneurs.
Using the internet safely is extremely important and at least should be taken the minimum measures to ensure the integrity of the company's data.
Here are some simple solutions for companies that are concerned about data security and productivity of employees who use technological devices in their daily work.
Solutions
Preventing problems that can cause loss of revenues, productivity or in some extreme cases, the closure of the company by leakage and loss of sensitive and important data can often be done with tools and simple actions.
We have listed some basic solutions for IT in small and medium enterprises, some tips for orientation of employees and determination of access and security rules, as well as some solutions that include a set of data security tools, access control and remote access to companies. In all topics, we put links on the pages where each solution is detailed.
Backup
It is never too much to remember the importance of having a reliable backup, from which the important data can be recovered after any incident. In some types of attack, such as ransomware, which blocks data until payment of a ransom, the main way to solve the problem is restoring company data from a backup copy. Backup is critical in the security of company information.
💡 See some backup solutions here .
Antivirus and Antimalware
Contrary to what the name suggests, antivirus software doesn't just protect against viruses, it's just an old-fashioned name to describe what it actually does.
Antimalware is also software made to protect against viruses. The difference is that antimalware uses a more modern name, which covers all types of malicious software, including viruses.
Both are essential for safe internet use in the company.
💡 See some antivirus and antimalware solutions here .
File Storage
Store company files in tools developed for this purpose, keep the data safer and speed up access to them.
Today there are basically two ways to store files in the company: in physical structure and cloud.
💡 See the best file storage services in physical structure and cloud here .
Business Email
Business email is increasingly important in the business world and more and more companies create at least one address.
It is recommended for small, medium and large companies, as well as autonomous and liberal professionals who want to make your business more personalized. In addition, the best business email solutions today in the market has effective and periodically updated security systems.
💡 See some business email services here .
Guidance and rules
For managers and their employees to use technology and always browse securely on the Internet, the first step is to educate employees to follow a series of basic and simple procedures that will keep equipment free of any risk.
💡 See some tips for guidance on mobile use in the company and definition of rules for employees
Internet Access Control
Internet access control is a common practice in companies and increasingly important and necessary. Two main points should be observed in the management of internet use in corporate environments: data security and team productivity!
Without any control or internet access policy, it is normal for employees to use a part of the time by accessing personal email, social networking profiles, YouTube videos, WhatsApp messages, or researching issues of interest.
Therefore, control of internet access to companies is a fundamental policy in team management, as it reduces the waste of time with increasing focus, as well as avoiding various security problems with access to harmful websites or famous internet blows.
Business VPN
VPN function is to help increase data security by accessing resources on a network that you are not physically connected. However, visualizing the need for this and especially the importance is a little more difficult. Therefore, we have listed some examples of scenarios where the use of business VPN is extremely relevant:
Home Office : The employee, director or owner who is at remote work can use VPN to access resources and files from the company's physical network. Making data access and operations performed (bank transactions and file transfer) much safer.
Privacy in Communication : There is a lot of information and strategies used in companies that can be considered confidential for logistics reasons, or business details that make a difference from competitors. To have safe and encrypted communication between employees, directors and owners, it is important to use the VPN connection.
External work : In many branches of the labor market there are external workers. These do their work, most of the time, away from the company's premises and on many occasions they need to access important data that is stored on its physical server. What most of them do not know is that for this access to be made safely, a VPN connection must be used.
Conclusion
Technology, and especially the internet, have helped us in numerous tasks, improving the quality of work and optimizing time. I hope that in this article many doubts on the subject have been solved and the tools cited will somehow serve your business.
In our blog there are many other materials that can be interesting to you, in addition to our IT guide for small and medium businesses , where you will find many tools for IT solutions within your business.
To the next!
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