The use of the internet has become fundamental in virtually all companies. Most activities and processes are carried out with the help of technology, such as contact with customers, negotiation with suppliers, marketing and sales actions, product or service quotation, management applications, cloud computing services and numerous other resources.
However, the same tool that enhances work can endanger productivity and generate additional costs, it is enough to be misused. This is because the internet and its multitude of websites and attractions can easily dispersion.
In this scenario, defining internet use policies is important for managers due to the risks and expenses that misuse of the internet causes. Software and monitoring systems are useful tools to ensure the tranquility of the manager with regard to internet access by employees.
Throughout the text, you will see some signs that your business needs to define an internet use policy in the workplace.
Slow internet
It is common for companies to come across the slower problem on the internet. When this occurs, the first reaction is to hold the internet provider responsible, as the contracted band would guarantee quick browsing. However, it is possible that the problem is not in the provider, but within the company itself.
Until -controlled access to video sites, podcasts, social networks and file sharing services consume a considerable portion of the available band. There are scenarios where these resources even consume 80% of internet traffic in companies.
In addition, computers infected with viruses and malware can use much of the company's internet band for criminal purposes without the user of the device.
Excessive Internet Use Protection and Identification Systems, or Device Band Managers can assist in this scenario.
Low productivity and delay in the delivery of tasks
Without apparent reasons, employees and the team register productivity drop. It has become common for managers to find this kind of situation in this case how to know the reasons and how to solve this situation?
When this problem occurs, it is possible for employees to be wasting their time on the internet. In Brazil 96% of internet users use message apps daily and 97% use social networks daily, according to the We Are Social 2020 . It would be illusion to believe that most of these accesses and use of social networks for example is not done during working hours.
EQUIPMENT SECURITY AND MAINTENANCE EXPENSES
One of the main evidence of misuse of the internet is the constant occurrence of viruses and slow computers. Access to unknown or harmful websites and clicks on malicious messages sent by email often install viruses and spyware on computers. Normally, this leads to the malfunction of the systems and can compromise equipment performance. In this case, the solution is always to bring these equipment for maintenance, which generates additional expenses and waste time wasted.
These problems can be even more serious when they involve security and access to confidential information from the company. Viruses installed on computers can provide access to company data to third parties using the power of this information to cause users or even to the company.
Corporate email without control
Does your company know how your employees use corporate email? What types of attached files are sent or received? What is the amount of malicious messages and spam? Is the e -mail system capable of blocking and avoiding access to viruses and spyware?
If the answer is not for any of these questions, it is possible that your company's corporate email is being misused, generating idleness, extra resources consumption and risks to your company's data and equipment.
What to do if the company presents these problems?
It would be possible to list numerous other evidence of misuse of the internet. But the central point that managers should realize is that the internet is present in most companies processes and maintaining this resources without any control will always negatively affect productivity, process quality and the company's financial.
To face situations such as those described above, the best solution is to implement an internet use policy. This policy can be through formal documents and training for employees, or more completely and efficiently with the use of monitoring, access control and blockage services such as Lumiun Box .
Also, it is common for managers to realize the investment in the implementation of internet control as an additional expense. However, making a simple calculation, certainly the expenses generated by the items described above add up to very high and much higher than the investment needed to solve these problems.
The main objective of this text is to show that the importance of using the internet correctly, so everyone of the company will benefit, employees, managers and partners.
I hope the text has been useful to you in some way and help your business have more productivity and security on the internet.
Until later!
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