One of the scarcest resources today is time. With the advancement of technology and the growing demand for greater speed and optimized connections, we can see that the expression "time is money" has never made more sense. However, even though the internet is a rich source of information and data, it is also an environment that can significantly harm worker productivity . For this reason, using time management tools is a strategic and intelligent decision.
Digital transformation , while enhancing our daily lives with more practical and technological resources, has also brought with it the need for faster and more dynamic information exchange. Because of this, ever-increasing worker productivity is expected, making time management online a crucial aspect for companies.
Understanding time management
Many people understand time management simply as a schedule of activities that must be carried out within a given period. However, this management plays a much more comprehensive role in the daily routine of a company and its workers . Through efficient management, it is possible to do more with less, that is: to use available resources (such as workload or manpower) to achieve increasingly better results .
In short , time management consists of one or more planning methodologies that allow for the optimized execution of tasks and routines, whether personal or in the workplace. This makes it possible to achieve greater productivity using the same available work time. You can also apply space organization methodologies to facilitate your routine and bring more practicality to your day-to-day life.
Check out this video about organizing your workspace and better understand how this concept works. You'll find several tips to apply to your space to increase your productivity.
By applying these time management tools within your company's routine, it's possible to increase employee productivity and bring even more profitability to the business.
According to research conducted in Canada by the John Molson School of Business at Concordia University and Laval University , proper time management can improve quality of life, personal satisfaction, and enhance professional performance. Check out this article from Valor Econômico to understand better.
Understanding the role of time management tools
The biggest advantage of online time management methodologies and tools is that they can be applied to all sectors of a company . Whether in sales, marketing, or technology, these tools help bring more control and organization to the tasks that are part of the daily routine.
We know that the internet is one of the most important resources today, forming part of the daily work routine of companies in all sectors. By managing available time more effectively, companies can deliver better results and improve their competitive market position.
Through an online time management strategy, it is possible to:
- Identify unproductive practices;
- Establish smarter strategies;
- Increase the profitability of the business;
- To perform tasks with higher quality.
What online time management tools can businesses use?
To help you increase your team's productivity and ensure that the internet is used more intelligently and efficiently, here are some examples of time management tools :
1. Slack
Created to ensure more efficient project management, Slack brings together various tools in one place to meet the needs of professionals and the team involved in the project. With options for desktop and mobile, it is intuitive and easy to use, catering to a wide range of users.
One of its biggest advantages is that it can be integrated with other tools, such as Trello, which considerably increases its functionality . Through it, users can create exclusive communication channels for each ongoing project, and teams can also view projects from other groups.
2. Trello
Like Todoist, Trello is one of the most widely used time management tools, allowing users to organize their activities, set deadlines for each task, share various files, add notes and comments, among other features.
To ensure better control, Trello allows you to categorize tasks according to their completion status. The biggest advantage of this tool is that it can be used individually as well as in teams.
3. Google Keep
In simple terms, Google Keep functions like a notepad. Users can add notes about tasks to be completed, as well as to-do lists. It allows users to activate notifications according to established deadlines and also share information with others.
4. Notion
Widely used for sharing information and data about projects, Notion is the ideal platform for managers who want to optimize communication between employees and teams on projects within the company. Functioning as a unified platform with various tools, this software allows for efficient project management.
With the help of Notion, users can view information, add comments, participate in project discussions, and receive feedback on the results . The platform is simple and intuitive.
5. GTD Method
GTD stands for Getting Things Done , a methodology proposed by David Allen that aims for more assertive control of daily routines. This method consists of much more than just a way to organize tasks ; it proposes an intelligent system for achieving greater clarity and fluidity. This methodology is composed of five essential steps, which are:
- Collection: where tasks are identified and listed;
- Processing: the listed tasks are analyzed;
- Organization: according to deadlines and priorities, tasks undergo a more specific filtering and organization process;
- Execution: the phase where the listed tasks are actually carried out;
- Review: Once completed, the tasks undergo a review process to determine potential areas for improvement in the processes.
6. Evernote
Like Google Keep, Evernote allows users to manage their projects and tasks through notes, reminders, and lists. This tool also allows for the insertion of scanned documents. It can be synchronized with other important tools, such as:
- Gmail
- Outlook Mail
- Salesforce
- Google Drive
- Slack
- Microsoft Teams
- Trello.
One of the biggest advantages of this tool is the ability to capture web pages, a feature called Web Clipper. With it, you can select part of a page's content (or the entire page) and save it as a note within the platform.
Bonus: Internet time management with access control.
Unauthorized access to entertainment websites, e-commerce sites, social networks, personal emails, and other sources represents a significant risk for the company . The time wasted on this type of access during working hours can considerably compromise employee productivity.
Furthermore, the internet is full of pitfalls that can compromise network security and the confidential data stored by the company. Just as technology advances, so do the ways to invade systems and steal information . One of the most commonly used tricks by cybercriminals today is information kidnapping, known as Ransomware. Through this strategy, criminals divert confidential data or render business systems unavailable, demanding a sum of money to return the information or restore normalcy.
This type (and others) of attack can cause enormous damage to companies, as well as negatively impacting the company's image with consumers. In addition, there is also the impact on productivity, since valuable time available for completing company tasks is partially wasted due to unauthorized access.
One way to increase employee productivity, in addition to using time management tools, is to have an internet blocking solution for businesses, such as Lumiun Box .
What is a Lumiun Box?
This solution consists of a cloud-based tool that helps your company protect itself from internet threats and helps your team maintain productivity in their daily routine. Lumiun Box guarantees several benefits, such as:
- It prevents attacks on the company's network and systems by adding a strong layer of protection against various types of viruses and malware;
- It helps reduce productivity loss and wasted time during work hours by blocking access to inappropriate websites during work time.
- It consolidates realistic information about internet usage within the company, offering reports that show which websites are most accessed, times, website categories, etc.
- It helps implement an internet access policy, with customized rules based on website category, security and reputation levels, and time of day.
- It features an intuitive and easy-to-use control panel;
- It provides a more secure network, preventing unauthorized access and cyberattacks;
- It allows for more assertive control of internet access, classifying it according to security levels;
- It does not require the configuration of special servers or software, as it is a cloud-based technology;
- The access rules apply to all devices connected to the company network.
The Lumiun Box It's the ideal solution for those seeking to enhance their time management tools, delivering efficiency and practicality. Contact us and discover even more benefits of our solution.
