Data security in the current connected world is an extremely important issue, especially to protect an accounting office to virtual attacks. If you manager or owner neglect such action and not worry about this security, you may bear major financial losses, and in some cases even bankruptcy.
However, ensuring protection is not so simple. It is necessary to know the concept and functioning of data security, understand all the importance of the subject and the specific strategies for each case.
In this article, we deepen the subject and brought great solutions to ensure data security in your accounting office.
What is and how data security works?
Basically, data security consists of the set of actions and strategies developed to protect information from a person or entity in a virtual environment, both from internal threats (such as improper access) and external (hacker data subtraction).
Thus, it is relevant that these measures are implemented in all office digital data, information exchange, financial operations, among other actions on the Internet.
Impacts of the lack of data security
To clearly understand the real importance of data security, the first step is to know the impact that lack of this can have. Therefore, we have listed some threats (among many other forms of attack) that your business can suffer:
- Malware Infection: Program installation that was rewritten with malicious codes;
- Vulnerabilities Exploration: Hackers seek company security failures to subtract data;
- Phishing: attempt to obtain personal data from individuals through fake emails, messages or SMS (we talk more about this type of attack in an article on our blog);
- Unavailability: The purpose of the attack is to cause instability or drop in the system, which also impairs the activity and image of the company.
With this in mind, if your office is vulnerable and suffering these attacks, the damage is quite high or difficult to repair, such as:
- Damage to the company's image in the market, causing a lack of confidence between customers, partners and suppliers;
- Decreased company revenue;
- Commitment of company and customer information;
- Permanent loss of corporate data.
How to ensure data security in your accounting office
As we mentioned earlier, protecting the information, data and archives of the organization and customers is critical to ensuring the health of your company.
When we talk about accounting offices this becomes even more relevant, knowing that their systems store confidential data from other companies.
To help you in this process, we have listed in the topics below some efficient strategies to ensure data security.
Prepare the team
The vast majority of accounting offices do not understand the importance of data security, or in many cases they do not care about it. They open fake emails, click on malicious links, or fall into traps for lack of knowledge on the subject.
It is very important that you invest in methods and training so that your team knows how to maximize data security. Tip: We elaborate a safe use manual from the Internet for professionals and companies , you can download and use inside your office, besides this, have another article about what to block and what to release in internet access to the company , which can also help with it.
Updated equipment and software
Maintaining use licenses and software updates is important as it is important as it avoids losing data or being vulnerable to invasions, as new programs have better protection systems and are updated according to new forms of attack are emerging.
In addition to software, having quality equipment and computers with their updated operating systems is an extremely important factor. Very old or outdated systems and computers have great safety weaknesses and are easy for hackers.
Cloud storage
One of the most commonly used technologies in business data protection is cloud data storage. The process consists of using other companies systems and computers to work and store information. With this technology, data security will be delegated to another organization and backups will be facilitated.
Remember that it is very important that a company of excellence is hired, competent and specialized in the subject, as it will play an important role in your office data security.
Internet Access Safety and Control System
There are specialized data protection services for companies, protecting the company's system against information leaks, malware contamination among many other attacks.
In addition to the security system, many of these tools have the ability to control internet access to employees in companies. The solution avoids access to harmful websites, eliminating many virus problems, malicious software downloads, and gap opening in the safety system. Internet access control also acts effectively on productivity and the focus of the team, after all, blocking websites such as social networks, youtube and purchase sites, make the work of collaborating more effective.
Lumiun is a service that manages and control internet access to companies, increasing data security and improving team productivity . To learn more you can download the Lumiun presentation we make available on our site.
As an accounting office has solved security and productivity problems on the Internet
Most managers and owners of an accounting office have the concern and curiosity to know how the implementation and effective use of a security system and internet access control is.
If you are one of them, we have great news!
We created a successful case from an accounting office, reporting all possible doubts about the use of the tool. You can download the material at this link here .
In the material you will find:
- Problems before using Lumiun;
- Competitors research;
- Why the decision;
- Before and after Lumun;
- Summary of the use of Lumiun on a daily basis;
- History of the Accounting Office.
Conclusion
If you already adopt any of these data security measures in your accounting office, our most sincere congratulations. But as we know, this scenario is not so common. Most entrepreneurs and directors are unaware of these factors, or do not have access to tools and solutions, or are afraid that the tool is difficult to apply and use. But as we have seen above, not everything is so complex, there are many quick and relatively easy forms to have good data security in your business.
We hope this article has helped you understand the importance of data security in accounting companies, and that tools and actions can be done without major problems or difficulties.
To the next!
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