With the increase in suspected coronavirus (COVID-19) cases in Brazil, many companies are adapting to avoid agglomerations and decrease the chances of contagion.
According to the work routine some companies canceled external face -to -face care, others adopted the home office , others rotate employees between shifts and many still maintain normal standards, but with care in the cleaning of the environment and employees.
In this post we have gathered 15 tool tips that will help companies with communication, document access, task management, conference, safety and productivity meetings. These tools are useful to avoid personal contact for both those who have chosen the remote work and for those who continue in the same environment. Your company cannot stop .
Communication
To start our tips, we first chose to define the base of communication between all employees. This tool will serve as a kind of virtual office. Each sector can have your channel to address different subjects and exchange important documents.
These tools will prevent you from lifting and going to a co -worker's table every time you have any questions. Also, it improves your focus on work as it allows you to answer the questions of colleagues at the time you have more timely.
Slack
Slack gathers all his communication in one place. At Slack, the teams work in channels, a place that centralizes the sending of messages, tools and files. So everyone saves time and working in teams.
For small teams, Slack is free for an unlimited period. See the prices .
Microsoft Teams
Work remotely without feeling away. Microsoft Teams allows you to fully enjoy the positive side of teamwork: the sharing without friction that makes good ideas exceptional.
Your business can use Microsoft Teams for free, but with limited features. See the prices .
Workplace
Connect your employees to business goals, company values and each other with smart and known workplace features.
Created by Facebook, Workplace can be used free of charge with up to 50 members in the group. See the prices .
Storage of files and documents in the cloud
These tools are for the secure sharing of files and documents among employees, regardless of their location.
Google Drive
Google Drive is a file storage and synchronization service that was presented by Google on April 24, 2012. Google Drive now houses Google Docs, a range of productivity applications, which offers document editing, sheets of calculation, presentations, and more.
Microsoft 365
Office 365 is an online payable version of the Microsoft Office Office/Productivity Application Suite, focused on the simultaneous collaborative work of a large team and safety, released in June 2011 developed by Microsoft.
Dropbox
Dropbox is a service for storage and sharing of files. It is based on the concept of “cloud computing”. He belongs to the Dropbox Inc., based in San Francisco, California, USA. The program developer offers computer centers that store files from its customers.
Task Management
Due to coronavirus we need to avoid personal contact. Therefore, it is very important that your company implements a tool to monitor the organization's or industry tasks. With this tool, all employees can follow the status of tasks, responsible and deadlines.
Trello
Trello is a project management application. With Trello's frames, lists and cards, you can organize and prioritize your projects in a fun, flexible and rewarding way. See the prices .
Pipefy
Pipefy is the process management platform that enables managers to organize and control their work in one place. Thus, everyone can automate and streamline any process on their own. See the prices .
monday.com
Monday.com a cloud-based project management solution for small and medium-sized companies from various industry branches. This software helps companies manage multiple projects and facilitate information sharing among team members. See the prices .
Meetings and Video Conferences
We know that many meetings can/should be avoided during this period. Sometimes a simple message or email already solve the issue. But if necessary, these tools help in the conversation as it brings together everyone involved in the same online room by communicating via audio and/or video.
Zoom Meetings
Zoom Meetings is a video conferencing tool aimed at corporate environments that supports meetings with up to 500 participants and 10,000 spectators in Webinar mode. See the prices .
Skype
Skype is the software that allows you to talk to the whole world. Millions of people and companies use Skype to make free video and voice calls between two users, as well as group calls, send chat messages and share files with others on Skype. You can use Skype on the device you prefer: on your mobile, computer or tablet.
Skype is free.
Google Meet
Google tool for VideoChamadas by PC and Cell Phone. As a measure to reduce the risk of coronavirus propagation (COVID-19), Google has announced that Hangouts Meet is available to all G Suite users.
Security and Productivity
We know that coronavirus is changing the routine of companies. Many are adapting internally and others are releasing employees to home office work. But to assist in adaptation, all are implementing new online work tools. And it is at this point that we find another danger.
On the internet there are many dangers such as malware, ransomware and phishing that can cause damage to the company's equipment or steal sensitive information. Therefore, it is extremely important for the company to adopt some tools to increase security and avoid costs with maintenance or payment of data kidnappings.
Lastpass
Lastpass Password Manager is a Freemium password manager service. It is available as a plugin for browsers, Internet Explorer, Mozilla Firefox, Google Chrome, Opera and Safari. There is also a Lastpass PassWord Manager Bookmarklet for other browsers. See the prices .
Dnsfilter
DNSFilter is a cloud -based content filter and protection of threats, which can be deployed and configured without the need for software installation. See the prices .
Lumiun
Lumiun is a cloud -based service that protects your business from internet threats, making the network safer and the team more productive. See the prices .
Because of COVID-19, Lumiun is anticipating the availability of the corporate VPN to current and new customers, regardless of the contracted plan. Until then, the feature would be in Beta only for some Enterprise Plan customers.
With Business VPN , employees who are working at home office can access the company's internal resources, such as file server documents, printer, ERP system, among others.
Connected from Lumiun's VPN, the employee's equipment is safe against internet risks . In addition, the manager can follow in real time which sites are being accessed and apply the rules needed to avoid waste of time with sites outside the scope of work.
The company Lumiun also made available on its website a very cool material about the adoption of home office by companies .
Additional tips
Although tools are useful for helping companies safety and productivity, the main ways to avoid covid-19 contagion involve each person's attitudes and common sense. According to the Ministry of Health , these are the guidelines for protecting and protecting others:
- Wash your hands with soap and water or use gel alcohol;
- Cover the nose and mouth by sneezing or coughing;
- Avoid agglomerations if you are sick;
- Keep the environments well ventilated;
- Do not share personal effects;
- And avoid sharing the fakenews .
Did you miss any other tool? Write your tip through the comments below.
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