File storage is one of the concerns of companies, perhaps one of the largest, after all, many documents need to be preserved in the company for a long time and in the appropriate environment. Even though technology has facilitated the daily routine of employees, the need for conservation of many of them is an obligation. Therefore, keeping them organized is extremely important not to lose competitiveness and the productivity of employees.
In this sense, we have separated in this article some tools and storage services of physical and cloud structure to perform the correct storage of files of your company.
Storage NAS – Local storage
Storage NAS (Network Attached Storage) is a storage unit designed to store and share files from several computers within a local network. These devices are solutions made up of hardware and software, capable of storing folders and files centrally and which have advanced features for managing stored data.
These storage servers are compatible with the most popular operating systems, such as Windows, Linux and MacOS. This compatibility provides a multi-platform collaboration environment, where computers, notebooks, tablets and other mobile devices can access and store information centrally.
Below is a list of the best manufacturers of Storage NAS solutions.
Synology
A leader in the manufacture of network attached storages (NAS) for small and medium-sized companies, Synology delivers everything from small network servers to large, redundant and high-availability information systems. Its servers are robust and prepared for intense work, with simple management and applications to improve productivity. With products ranging from Personal Cloud Storages for SATA III disks to redundant systems of high capacity and availability, Synology NAS are divided into two groups: The DiskStation family has external models that start from 2 and reach 12 hard disks in a single cabinet and the rackmount storages Rackstation, designed for 19″ racks with up to 12 bays for hard drives and the possibility of expansion.
WD MyCloud
The My Cloud NAS family is made up of hard disks with connection to local Ethernet networks and are ideal for organizing household information. With 2TB, 3TB, 4TB, 6TB or 8TB of capacity, WD NAS are ideal for centralizing backup, sharing photos, videos and files, creating a personal cloud. Furthermore, My Cloud hard disks allow you to synchronize files from computers, cell phones and tablets, as well as synchronize data with cloud services such as DropBox.
Scary
The Asustor NAS server is reliable, robust and cost-effective. With storage for 2 or 4 SATA hard disks, the equipment has simple installation, an ethernet port for LAN network connection and at least one USB3.0 for external backup. With cross-platform capabilities, the Asustor AS10 and AS31 NAS allow you to share data between different devices and operating systems such as Mac OS, Windows, notebooks, cell phones or tablets.
Cloud storage
Cloud file storage for companies exceeds storage in physical media in virtually every question, bringing advantages such as:
- There are online storage services that allow you to synchronize data from your computer in real time. Functioning as a kind of simultaneous backup. Bringing great security to your files.
- You don't need to upload any media, just have a login, password and internet connection to access your files from anywhere.
- Your database can be synchronized with mobile devices such as smartphones and tablets, allowing you to access your files wherever you find most comfortable or viable.
- Some sites allow you to use their database as hosting, uploading videos and photos and being able to run them directly on a website or blog.
- To send large files to other users, some online storage platforms offer practical means, such as the possibility of generating links to download these files.
Top cloud file storage services:
Amazon Cloud Drive
Amazon Cloud Drive, or simply Cloud Drive, is Amazon's online storage service, available for Android, iOS and Windows devices. It offers 5GB of free space for uploading documents, photos and videos, as well as paid packages with up to 1TB of space. The service synchronizes files shared across computers, smartphones and tablets.
Box is a free cloud file storage service with synchronization between devices on different platforms via dedicated apps for iOS, Android, Windows Phone, Windows 10 and macOS. With integrated file management and compatibility with several other productivity applications, Box is one of the main solutions in the segment for mobile devices.
Dropbox
Dropbox is a cloud data storage and synchronization service that saves your files and photos on online servers. The program is available for download on computers with Windows, Mac, Linux (Ubuntu and Fedora) and Chrome, in addition to being possible to access on apps for Android, Windows Phone, iOS and Blackberry. There is also the possibility of managing all your files through a secure website.
Google Drive
Google Drive is an online service that allows you to store files in the Google cloud. The application, available for Windows PC, Mac, Android and iOS mobile phones – it is also possible to access the web version – is the American giant's response to programs of this genre, such as Dropbox and SkyDrive. With it, you can upload and access your files, including videos, books, photos and PDFs. Google Drive brings together documents from the manufacturer's other products in one place, such as Google Docs, Google Photos, Google Sheets, Google Forms and Google Slides.
OneDrive
OneDrive is Microsoft's cloud file storage service, free for Android, iOS, Mac and Windows. It is possible to save content in various online formats and access them from anywhere. Replacement of the old SkyDrive, it has basically the same functions as its predecessor, but with some improvements.
To finish
In addition to the quality at work and agility in employee productivity, keeping your file storage system organized and safe is critical. When opting for digital storage, it is important to know that considering a safer to protect documents, it does not mean that you should not act with caution. Always use reliable software, set data access rules, determine safe access passwords back up . This way, your company's data will be protected and available whenever you need it.
I hope I have helped your business maintain a more effective and organized file storage system.
To see more tips like this visit our IT guide for small and medium businesses . There you can also download the ebook with all the tips to read when you want.
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