For businesses: the secret to employee productivity online

To help companies improve employee productivity on the internet, the Guide to Controlling Internet Access for Businesses is available at the end of this article.

With so many distractions present in the digital world, one of the biggest challenges for leaders and IT professionals in companies is to stimulate increased employee productivity. Social networks, conversations, lack of motivation, inadequate equipment, and many other factors lead to a reduction in the proper use of work time.

Many business owners and managers don't have time to check if their employees are productive enough; after all, such positions demand many tasks, which many consider more important than "keeping an eye" on employees.

However, there are some common signs of employees lacking focus when using the internet, as you can see in the following lines.

Signs of low employee productivity online

First of all, it's important to understand that there are different types of professionals. Each one has their own expectations and reacts differently to adversity at work. Some signs may be related to their personality and not just to the situation they are in.

Below you will see the main signs of low employee productivity online, so you can anticipate which measures and tools you should use to correct it:

1. Delay in task delivery
2. Lack of prioritization planning
3. Gossip among employees
4. Recurring complaints
5. Access to social media , games, and pornography at work.
6. Frequent breaks for coffee, water, or snacks
7. Conversations and debates outside the scope of work
8. Intense sleepiness and fatigue

Some are linked to the work environment and others are related to personal profile characteristics; however, with certain actions they can be corrected, improving productivity and reducing the losses that a lack of focus can cause, as you can see in the following lines.

Adequate infrastructure is the first step

There are some points to consider when discussing the infrastructure necessary for an employee to perform their job fully. A slow device, for example, might give an employee the option of using their cell phone until the computer returns to normal. This delay slows down activities and can become a habit if it becomes a problem.

Certain aspects of the company's infrastructure should be monitored to ensure they do not interfere with employee productivity:

• Old or obsolete machines
• Too small a space for large teams
• Devices shared among multiple employees
• Internet and network speed of the company
• Air conditioning
• Excessive noise 
• Teams with different functions in the same environment

Note that the vast majority refer to simple adjustments that can be resolved. However, those related to equipment or devices deserve special attention, as they directly affect team productivity.

Remove productivity barriers

Barriers that hinder employee productivity and concentration can manifest in various ways: inadequate equipment, as mentioned earlier; the need for approval to proceed with new tasks; collaborative work where one employee depends on another to complete the service; or even a new employee or temporary replacement who lacks sufficient supervision and knowledge to perform the function. 

In situations like these, productivity can be drastically affected, wasting time and consequently company revenue.

Through brief conversations or observations, it's possible to identify the main productivity barriers your team faces, and then propose the necessary changes to correct those problems.

Manage your time, processes, and tasks

For production control, marketing, balance sheet, or financial management, operations must be optimized. The company cannot afford to waste time on flawed, slow, or costly strategies, nor invest time and money in unprofitable processes.

With intelligent solutions for managing time, processes, and team tasks, it's possible to develop an efficient and predictable growth and results delivery plan, as well as optimize investments in infrastructure and staff.

Even report generation becomes more comprehensive, allowing business owners, leaders, or IT professionals to identify which processes are yielding results and which should be optimized.

Introduce team task management systems into your company to optimize processes and the time spent on them.

Have an efficient communication channel

Doubts at work, especially in internet-connected offices, arise all the time. But, without a fast and efficient communication channel, it can lead to errors or a drop in productivity. 

For your team to communicate effectively, you need an efficient communication channel that doesn't hinder the user but ensures a consistent level of understanding. For example, phones in environments requiring concentration can disrupt team productivity.

In the IT Guide for Small and Medium-Sized Businesses, you will find several communication tools for companies. Choose the one that best suits your business and use it in the most productive way possible.

Manage employee internet access

A tool in high demand among business owners and IT professionals, managing internet access for both on-site and remote teams aligns with the desire to optimize productivity.

Many companies suffer losses due to the misuse of the internet, mainly involving security breaches such as data loss, and also compromising team productivity, with wasted time and reduced focus on tasks.

In this scenario, it is important for managers and IT professionals to monitor team productivity and implement an internet usage policy within the company, with solutions that allow them to define what can and cannot be accessed and that protect users from accessing harmful websites.

Managing and controlling internet access generates numerous benefits for small and medium-sized businesses:

• Management, security, and protection against internet threats.
• Reduced risk of data loss and problems with viruses.
• Reducing wasted time on the internet by the team.
• Increased productivity, quality, and focus on tasks.
• Reducing expenses on equipment maintenance.
• More accurate information and data on internet usage.
• Improved performance of network, systems and technology resources.

There are various solutions available on the market for managing and controlling internet access; however, the vast majority require high investment, the involvement of specialized technical professionals, and demand constant maintenance, updates, and frequent support. This makes these solutions expensive and often unfeasible, especially for small and medium-sized businesses.

Lumiun Box with the goal of filling this gap in the market and offering an accessible and simplified solution to small and medium-sized businesses , as the service is cloud-based and stands out for its ease of implementation and system management.

Internet Access Control Guide for Businesses

Considering the growing demand for solutions related to controlling and managing internet access by business owners and IT professionals, we have created a free resource that you can read or download.

The Internet Access Control Guide for Businesses, developed by Lumiun, is a resource full of useful information on the subject.

In this material you will find the following topics:

• Why implement internet access control in a company?
• Some solutions
• Features and advantages of Lumiun Box
• 5 steps to total internet access management
• Use cases
  • Internet access control for remote employees
  • Control internet access across multiple networks from a single panel.
• Success stories
• Free Materials

You can access the guide page whenever you want, or download the e-book and send it to your colleagues and friends, improving employee productivity online.

To the next!