One of the biggest challenges faced by managers today is ensuring that their team delivers the expected productivity. This is because there are several obstacles encountered daily, such as distractions found on the internet, like social media, entertainment websites, e-commerce sites, and others . Given this, how can you increase your employees' productivity and bring even better results to your business?
Although the internet has become a fundamental resource in our lives and in the corporate world, it is a vast environment of diverse content that can drain our daily productivity.
Productivity in the workplace
But what exactly is productivity? In simple terms, we can understand productivity as our ability to perform a certain number of tasks within a specific period, with quality and efficiency . Therefore, productivity can be understood as the quantity of activities performed or goods produced with the available resource, which in this case is working time.
The more intelligently these resources are applied, the greater the productivity of a business . It is important to find optimized ways to make better use of time and resources, in order to bring increasingly better results for the company, such as automating processes, or a corporate internet usage policy that serves as a guide for employees, as we will see below.
What are the signs of low productivity?
It's important to remember that each person works differently , with distinct workflows and methods, delivering results according to the demands and expectations received. However, some signs that productivity is not as expected can be observed, such as:
- Overdue tasks ;
- Lack of planning for demands;
- Problems between employees;
- Receiving many complaints ;
- Indiscriminate use of the internet in the company;
- Too many pauses;
- Excessive fatigue among employees;
- Between others.
In addition to observing these factors, it's important for managers to use consolidated data on worker productivity to determine the ideal results to be achieved. Taking into account the tasks delivered, the resources available, and the time required to perform the activities, it's possible to obtain more realistic information about worker productivity. To better understand how this calculation works, take a look at this video on the subject:
Is internet usage policy still important?
Although some things are obvious, it's important for the company to inform its employees about best practices for using the corporate internet . In addition to contributing to greater productivity, an internet usage policy helps ensure the security of the company's network and computers.
In addition to managers, employees can also contribute to the creation of this guide, so that it is not seen as a merely punitive document. It is important that everyone understands the importance of the correct use of company resources. By aligning management expectations with employee collaboration, it is possible to establish a fair and balanced policy that considers the needs of all parties, aligns objectives, and delivers increasingly better results.
Since there is no standard for creating these documents , it is essential to consider the reality and needs of the business, as well as the usage profile of employees. Managers should primarily include which types of access and usage are completely unacceptable to the business.
To make this process easier, we've created an internet usage policy document template that you can download anytime, for free.
website blocking tool . With the possibility of customizing the blocks according to the type of use, it ensures that company resources are used in a more strategic and intelligent way.
In simplified terms, this type of monitoring continuously verifies the rules established by the company , and can even collect realistic data on internet usage. Through these reports, managers will be able to establish more specific protocols and determine a more assertive strategy for increasing productivity .
But how can a company increase its productivity in practice?
To help you increase employee productivity within your business, we've prepared some valuable tips:
Find the problems
The first step to understanding how to increase your employees' productivity is to find out where their available time is going . To do this, it's important to know all the processes and demands that contribute to the smooth running of your business.
As we saw earlier, the internet can bring many benefits to organizations, but it can also end up distracting employees and taking away time available for organizational tasks . Examples of this type of access are social networks, e-commerce sites, entertainment pages, among others.
It is very important that employees understand how productivity can be impacted by this type of access and know the importance that these best practices have for business continuity and the security of company data.
You can calculate the time and resources wasted by employees using a calculator we developed.
Pay attention to login credentials and passwords.
There are currently numerous ways to hack into networks, steal data, and completely corrupt systems, and this should be a priority for managers who want to know how to increase company productivity. This is because this type of problem can cause activities to be interrupted for long periods of time, negatively impacting the profitability of the business.
Just as technology advances every day, so do the ways of accessing corporate networks, and it is essential to prevent the creation of vulnerabilities. With so many tools, resources, platforms, and applications accessed daily, it is necessary to have a password creation and usage policy that helps increase the organization's security.
For this reason, passwords created should follow a security standard that makes them difficult to guess, whether manually or through malicious means. Take a look at this guide for creating usernames and managing passwords that we've provided.
Equally important is guidance regarding dangerous links, which can come in the form of fake emails, forms on insecure websites, banners on pages, and so on. To avoid this type of problem, internet blocking tools can be extremely useful, preventing users from easily accessing this type of online trap.
If you have this underlying concern in your company, conduct an Internet Security Diagnosis for Businesses and discover which aspects deserve more attention.
Count on a plan.
There are many activities that are part of the day-to-day operations of a business, and a lack of planning can lead to many less relevant tasks being prioritized to the detriment of more important demands. For this reason, it is important that employees, together with managers, establish an adequate plan so that activities are completed within the stipulated timeframe and according to their respective priorities.
Furthermore, planning helps to avoid errors and rework, saving time and increasing employee productivity.
Productivity is the key to profitability.
With these tips, it's now easier to discover how to increase productivity within your company . Remember that the higher this productivity, the better the results delivered by employees, which can significantly increase the profitability of the business.
As we saw earlier, workers can lose focus and have their activities hampered throughout the day. To reduce these distractions, you can use an internet access control tool, reducing unauthorized access and helping to maintain focus on activities that are truly important for business continuity.
Until later!
