Inevitably, the results of a company are directly related to the productive capacity of its workers. However, this path towards success is not always a straight, short and sunny trail . There are many obstacles that can your employees' performance , and it is necessary to find tools and resources that help contribute to the productivity of your employees.
Knowing how to deal with productivity problems is essential for companies to be able to deliver their demands with quality and within the stipulated deadlines. The main point is to know how to identify how the motivation of your employees is and what factors may be hindering their productivity .
How to identify low productivity?
Low productivity is easy to note when managers know the signs that something is not going well. Business with low productivity can lose positioning in the market and risk their success because of problems that can be easily solved. Excessive unproductive meetings, inappropriate communication channels, unnecessarily bureaucratic tasks, internet distractions… All of this can greatly damage employee performance.
Some signs that your company is suffering from low productivity :
- Delay in the delivery of daily demands;
- Accumulation of tasks and overload ;
- Recurring absences;
- Employee delays;
- High turnover rate;
- Fall in the quality of tasks;
- Lack of motivation and commitment;
- Customer dissatisfaction;
- Problems in the workplace. (A good climate in the workplace can make all the difference when it comes to productivity. Understand the relationship between these two factors here ).
Given these signs, it is important for managers to adopt efficient strategies that help employees improve their performance during working hours.
Internet productivity: What no one tells you?
We know that the internet has become an indispensable resource for companies of all segments today , and it is virtually impossible to glimpse a niche in the market that does not need continuous connection. However, we also know that it is possible to find all kinds of content in this environment, making the internet a great trap for productivity.
According to a survey conducted by Complain.ai , out of a total of 2000 people interviewed, only 12% claims to be productive for a period longer than six hours. The same report also demonstrates that approximately half of working time is really dedicated to productive tasks, showing that the other half is spent on parallel activities, such as improper access to the internet. This includes personal emails, social networks, entertainment websites and e-commerce.
With continuous interruptions and distractions, employees eventually fail to meet the company's expectations, having their time consumed by external problems.
What can impact the productivity of your employees?
According to a survey released by the University of São Paulo-USP , a Brazilian professional takes about an hour to perform a task that a American takes only 15 minutes, showing how the productivity of our country's workers is impaired. All these problems pointed out above can bring great damage to your business , so that it is essential to seek their respective causes.
In this sense, let's look at the main causes that lead professionals to produce less:
Inadequate office
Many employees, although qualified, are allocated to positions that are not suitable for their profile. For example, when placing an outgoing employee in a function where he spends most of his time working alone, he can make him unmotivate over time and end up producing less.
It is important for the professional to perform compatible tasks not only with their technical skills, but also with their profile. The more compatible these factors, the more productive the employee will be , and the better the results for the company.
Fatigue
In this sense, we can consider not only the physical exhaustion of employees, but also emotional fatigue. In addition to ensuring a proper workload, managers need to think of ways to bring better well-being in the workplace.
We need to remember that external factors in employees' personal life can bring productivity problems within working hours, and it is up to the company to adopt a more human approach to management. A work that involves the physical and mental health of employees can bring several benefits to the organizational environment.
Lack of motivation
Employee motivation can be affected by numerous factors, such as:
- Salary incompatible with the market;
- Lack of benefits;
- Organizational climate with conflicts;
- Communication problems with colleagues and managers;
- Between others.
All of these aspects may be related to engagement problems, and it is necessary to have a strong and motivating organizational policy. This policy is much more than just words in a document: all workers must be united in a common goal, interacting in a healthy way.
Lack of investment
Employees are the main asset of a company , because without them nothing would be possible. For this reason, just as the company invests in quality inputs and technological equipment, it is also important to invest in people who make the company stay active.
Although prior qualification is very important for hiring, it is equally vital that the company has a qualification program that contributes to the development of its most important assets: its employees .
Infrastructure Problems
It is essential that the company provides the necessary infrastructure for its employees to deliver the expected productivity. An environment without comfort, tranquility and structure can contribute to productivity problems and increase team dissatisfaction.
Some investments in the installation can make all the difference, such as:
Rest space;
- Area for meals;
- Environment without excessive noise;
- Proper cleaning;
- Air conditioning;
- Among other measures.
5 foolproof tips to keep your employees productive
Some often simple tips can completely change employee productivity scenario:
1. Encourage the participation of all employees
The more heard and welcomed the employees feel, the greater the motivation and productivity delivered. Conducting meetings where employees can express their ideas and opinions can be very positive for the company.
As they are daily involved with the company's activities and routine, they can present valuable ideas to improve not only the environment, but also to optimize processes.
2. Set goals and deadlines
Goals and deadlines should not be seen as a way to press employees, but as a way to stimulate teamwork . By searching for common goals, employees can help the business maintain greater performance and bring more profitability to the business.
However, these goals must be achievable and realistic so that motivation is not affected. If employees cannot achieve goals frequently, they may feel unable and undervalued.
3. Value the importance of feedback
And no, we are not just talking about just drawing the employee's attention when something is not done in the expected way or when an error is made. It is extremely important to value the good work and make your employee know what he is doing good and can keep the motivation always on the rise.
These feedbacks should happen periodically and, when done correctly, can contribute to the development, improvement and productivity of their workers. They act as a way of demonstrating how much the company is aware of the performance of everyone involved and helps bring better and better results to the business.
4. Count on the help of technology
Technological tools can bring great benefits to the company's productivity, helping to eliminate excess bureaucracy and bring more practicality to the routine. In addition, by facilitating the execution of tasks, managers can considerably reduce errors and failures arising from inadequate processes and optimize tasks.
Management systems enable process mapping and more assertive monitoring of everything that happens within a business.
5. Eliminate distractions
In addition to constant interruptions (unnecessary calls, constant telephone calls, outside noises, among others), the online environment also represents a large trap for employee productivity. Improper accesses such as social networks, entertainment sites, online stores, etc., end up taking a long time during working hours, damaging the performance of really relevant business tasks.
For this reason, it is important to have an efficient internet use policy that helps employees understand the importance of conscious use of the company's internet.
But how to ensure productivity on the internet?
Often, just having an internet use policy is not enough, and managers need to take more assertive and efficient measures to ensure the correct use of the company's internet . In this case, it is necessary to use a reliable internet access control system that can deliver all the resources the company needs.
One of the best tools on the market is Lumiun Box . With it, your business can increase productivity and ensure smarter use of this feature so important that the internet is. See some of the benefits:
- It avoids attacks on the network and company systems by adding a strong layer of protection against various types of viruses and malware;
- It helps reduce productivity loss and waste time during the workload by blocking access to improper websites during working hours.
- It consolidates realistic information about the use of the internet in the company, offering reports that inform you which are the most accessed sites, schedules, websites, etc.
- It helps to implement an Internet access policy with personalized rules based on the websites, safety and reputation levels and schedules.
- It has an intuitive and easy -to -use control panel;
- Provides a safer network , avoiding improper access and cyber attacks;
- Allows more assertive control of internet access by classifying them according to safety levels;
- It does not require special server and software configuration, as it is cloud -based technology;
- Access rules are applicable to all devices that are connected to the company's network
If productivity is being a problem with your business, count on Lumiun Box to help you achieve all the goals of your business!
