The market is increasingly demanding, and every day companies have been looking for smarter ways to ensure better performance and position themselves better in the competition. However, this success depends on several factors and productivity problems can disrupt the company's growth .
Business results are directly related to how productive your employees can be. When demand is not fulfilled as expected, the company has more difficulty growing and cannot achieve its goals and goals. Regardless of the business segment, human capital is the most important part , being responsible for ensuring that activities are performed and that the company keeps its doors open.
What affects the productivity of the company?
The first sign of low productivity that can be noticed in the company is the results obtained by the workers . Once the results delivered are not being satisfactory enough, it is necessary to investigate in order to find the causes of unproductivity.
In this sense, there are many reasons that lead employees to produce less, such as dissatisfaction with the function or company, exhaustion, lack of perspective, among others.
In the article Employees x Productivity: What are the main obstacles? We have recently published, you will find more complete information about the main obstacles of your workers' productivity.
How to identify the causes of productivity problems in the company
As we have seen, there are many factors that can cause productivity problems among your employees, but the question is: How to know what is causing productivity drop in your business? For this you can use some features and tools, such as:
Implement satisfaction surveys
This type of research helps managers understand more deeply how the work environment is and what can be done to improve this situation. It can be applied virtually or physical, the satisfaction survey seeks to collect information about employee relationship with the company, in order to increase satisfaction levels and solve possible problems.
Assess skills and performance
Skills and performance evaluation is also a way to collect information related to the productivity of your workers . Through the information obtained, the company can create a more elaborate profile for each professional, in order to guide towards a higher performance.
The evolution of employees depends on a joint work of the company with employees . For the business to achieve all goals and objectives, it is necessary to have a qualified and dedicated team. The more prepared your employees are, the easier it will be for them to see new possibilities and stay motivated.
Workers are the biggest assets of a business, and investing in courses and training is the same as investing in the business, and can only bring many benefits to the organization. If your employees do not have the ideal qualification for work, it is time to look for ways to balance this scale.
Use performance indicators
Performance indicators help to establish a more assertive decision -making process by comparing realistic information on workers' performance with the company's objectives. The observed indicators can be: absenteeism, results, demand produced, turnover, among others.
Establish a protocol to identify incorrect processes and failures
The first step towards process improvement is to know how to identify where errors happen and establish the best solution for them. However, this is not always possible with just observation: it is necessary to have a method or tool that helps identify these flaws and ensure that the best solution is implemented.
In addition, an external point of view can bring a clearer view of everything that happens within the company and helps create a clearer and more assertive problem solving protocol. Many employees may feel frustrated and unmotivated with failures and bureaucratic processes , impacting company results, and the sooner these processes are optimized, the more beneficial it will be for both parties.
Study the form of communication Company x Employees
Inefficient communication can cause various problems for the company, including falling productivity. This is because the lack of clear transparency and information about goals and objectives can make employees lose themselves in performing tasks and do not deliver the expected results by managers. The result of this is the need for rework, impairing productivity and delaying the delivery of projects and demands.
To avoid this problem, the company needs to have efficient communication tools that allow for clearer and more assertive communication.
Identify possible distractions
Although the internet is a key resource today , it is also an environment of numerous distractions and can considerably impair employee productivity. Improper access such as social networks, entertainment sites, online stores, personal emails, among others, end up taking a long time from the routine and making the employee deliver less than expected.
To reduce these distractions, the company can rely on a access management system that helps you better manage what is being done on the company's internet. In addition to reducing productivity problems, this type of tool also helps to increase safety in the company's network as there will be less exposure to cybercriminous pitfalls.
Another very common distraction is the number of interruptions received during working hours, either by email, skype, telephone, among others. For this reason, clear communication is essential to ensure better results . It is important to note that, after an interruption, our total concentration is only recovered after 10 minutes on average.
Talk to employees about internal problems
Discouragement and lack of motivation are also big villains when it comes to productivity . More engaged and motivated employees are able to deliver superior results, and to achieve this level, it takes a lot of work and dedication from the company.
To avoid this kind of problem, managers need to be aware of the factors mentioned earlier, such as good communication and complete structure. In addition, a healthy work environment has a priority role for the courage and well -being of its workers. In the video below, you can check out some tips to increase your employees' motivation simply and efficiently.
Check whether employees are being valued
Although not something explicit, everyone likes to receive recognition for their work, and this kind of appreciation is very important for self -esteem and productivity. And this recognition goes far beyond weaves compliments in a feedback, you need to pay attention to several factors:
- Excessive charges;
- Incompatible wages;
- Excessive criticism;
- Lack of perspective;
- And many other problems.
How to eliminate distractions in the workplace
We know that throughout the day, there are many distractions that get in the way and focus on important tasks. For this reason, distractions are a great concern when it comes to productivity within the company , and it is necessary to establish some good practices, such as:
- Plan large tasks in smaller steps: Great job can cause motivation to decrease throughout the task by impacting the end result. Dividing this project into steps does not only help ensure success, but also allows the task to be done in a shorter time.
- Invest in poorly productive employees: it seems stupid, but perhaps these employees only need attention to generate good results. Often, a single unmotivated employee can impact the results of all others . Finding out where the problem is and determining the best solution for this employee can help the rest of the team stay motivated.
- Encourage rest breaks: Unlike much of what many people think, setting strategies throughout the day can greatly help increase productivity. These breaks help renew their energies and maintain high motivation.
- Block Internet distractions: Although it is one of today's most important tools, the Internet is full of distractions and traps that overthrow employee productivity. The strategic block of certain content can bring many benefits to the company.
As we have seen, a company's productivity can be impacted through various situations, and many of them can easily be circumvented with a more active posture of the company , such as distractions caused by misuse of the internet.
To prevent the drop in productivity caused by improper access to the internet during working hours, such as social networks, e-commerce, entertainment sites, etc., the company can count on a locking and access control system .
With the help of this tool, managers can establish a more assertive control of the access made and, consequently, increase the productivity of their employees.
