Being able to increase, or at least maintain the same productivity while reducing the team is a major challenge for managers. Concern that has become commonplace, thinking about the current economy of the country and also, with some employees still in home office .
In the incessant search for efficiency and greater results, entrepreneurs end up leaving some basic steps aside, compromising effectiveness and consequently, the result.
There are many factors that influence company productivity. However, contrary to what many managers imagine, large investments in technology, in an attempt to replace human work, is not always a guarantee of productive return. The vast majority of processes in companies are related to human resources, which, well optimized, become a rich source of production.
You need to think about people management to get process improvement, reduce excess team costs and increase productivity according to the needs of the company.
In the lines below, we will see some ways to reach this result.
1 - Define processes
Productivity is delivering more in the shortest possible time with the best quality level. Processes and patterns improves the form of monitoring of all stages of the employee's production process, enabling eliminating errors and failures, and defining one goal, where the employee must climb one step at a time on his work day.
Following patterns, procedures, routines and priorities makes goals and objectives more agile. Do not let the employee's time be defined by himself, as it is in charge of defining what is priority and what will be his productive agenda.
2 - Delegate responsibilities
Every team must have a leader. Employees need to be aligned with company planning and know which goals need to be met within which deadlines.
However, in the midst of this process, it is natural for some employees to get lost on the way for some reason, so it is essential to the presence of a good manager, who positions himself as a leader and leads the team to his goal as healthy as possible.
3 - Flexibility in exchange for responsibility
Offering flexibility for specific cases in exchange for responsibilities brings benefits to employee and employer. Allowing team members to have autonomy in some parts of their activities, can keep them more motivated and productive by performing their tasks more efficiently.
However, when relaxing, the manager should have greater control over activities and identify a way to constantly monitor their team, making sure there is no drop in productivity.
4 - Tool availability
Materials and tools essential to perform the work fluidly, should always be available to the employee. Of course, without waste, but under any circumstances, the lack of some basic item should influence employee productivity and programming.
Always have an early planning of the company's needs with basic materials and equipment, always thinking about the greater good, the result.
5 - Use the technology in favor of all
Optimizing tasks, reducing costs and in some cases reducing the work team and yet maintaining the same productivity are pillars of good management. And for that, the use of technology in favor of the employee and the employer comes in handy.
There are several ways to use technology as a multiplier of results in companies. We will see some of them in the next lines.
Updated equipment and systems
Equipment and systems undergo continuous technological evolution and need to be replaced and updated periodically. In addition, in the acquisition of such tools, quality and performance aspects compatible with the use of the company should be taken into account, so that they work in a way that perfectly meets the needs, without charges, failures or defects for inappropriate use.
Offering equipment compatible with the work performed by the employee meets its productivity.
Internet access control
Controlling internet access is a common practice in companies and increasingly important and necessary. Unlike a work policy imposed by the company, controlling access does not require the employee's common sense and will so that access to the websites outside the scope of work are not accessed.
With the large number of accesses from mobile phones , with social networks and instant message applications, there are almost no business branches that are not affected by improper access to the internet.
In the market, there are several tools that block access to specific websites, improving the productivity of many companies daily.
You can see more information on the theme in the Internet Access Control Guide to companies .
Remote Team Management
We know that a lot of companies still maintain home office employees, and many will do this mode, a form of permanent work.
But how to control employee productivity at a distance?
Managing and controlling the remote team, implementing production processes and software and tools such as VPN Business , help managers a lot to keep employees at home office.
We even created a home office guide for professionals and companies that can be accessed for free. The material addresses the following topics:
- Reasons to adopt the home office
- Home Office Challenges
- Legal issues
- How to adjust my company?
- Tools and technologies that can help
- Home office equipment tips
Conclusion
Optimizing tasks, processes, customs and technologies can certainly improve the productivity of work teams. Perhaps, after this reading it is easier to identify if there is the possibility of team reduction and maintain the same quality of production. We understand that the economic moment is sensitive and it is natural companies to reduce their teams and optimize production processes in order to improve their cost x benefit.
I hope I have helped you identify that reducing the team and increasing productivity is possible.
To the next!
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