Regardless of the size of the company and the number of technology equipment they have, it becomes more complex to maintain the proper functioning of equipment and network resources and manage the content that employees access on the internet during working hours. With the large amount of malicious websites, along with the numerous messages sent via email and daily widespread viruses on the web, misuse of technology can generate numerous setbacks, compromising the operation of equipment, causing computers problems and reducing teamwork and team productivity, all reflected in harm in organizations.
In order for managers and their employees to use technology and always browse safely on the internet, the first step is to educate employees to follow a series of basic and simple procedures that will keep equipment free of any risk. See some of these procedures:
Manage the installation of programs
It is necessary to guide employees not to install any type of application or program on computers without first consulting the professional or outsourced company responsible for the IT area of the company. The importance of this care is that new programs can compromise the proper functioning of equipment and computer network, and especially contain viruses that can allow access and copying company data by third parties.
It is also possible to create computers restrictions, where employees do not have access to the installation of new programs. This access is reserved only to users with management level and responsible for the company's technology area.
Avoid improper clicks
We all receive a huge amount of spans and malicious messages daily by email. Most of these messages try to induce people to click on harmful links that are disguised in the content of the messages. By clicking on these malicious links possibly will be installed some kind of software that will infect the computer and compromise its operation or make the internet browsing slower. Some of these messages also have attached files that should never be opened.
Most of these emails with links or harmful files are false messages from promotions, event invitations and in many cases disguised messages trying to pass a known sender, such as banks, government entities or large companies.
It is very important to guide employees not to click and not open messaging files sent by strangers who have the characteristics above. This process will considerably reduce the installation of viruses and other harmful computers programs.
Use social networks correctly
Social networks are also a source of viruses and harmful messages. Therefore, considering that employees spend about 20% of the time connected on social networks during working hours, users are also important not to click on messages from strangers who have links to suspicious websites.
Another important point in the use of social networks, especially on Facebook, is that there is currently a very high number of fake profiles, known as “fakes”. These profiles are used to publish false content, but in many cases they can be used for relationships with people in order to obtain sensitive information from the person or companies. Therefore, it is always prudent to check if all your contacts have valid information on your profile, if they are known people and check if they have any negative history in their publications.
Control the access to the harmful website
There are numerous types of harmful websites or suspicious content on the internet. We can highlight pages aimed at illegal download, pornography and violence sites, group shopping sites and sites that use the practice known as phishing, which consists of a false page, usually copy of known websites such as banks, where users can be deceived with a seemingly reliable page where they can enter personal data such as credit card numbers and CPF.
As in the other procedures described in the text, it is necessary to guide employees not to access sites like these described above, but the reality is that safe navigation requires more than the adoption of these procedures. The good use of the internet is mainly through common sense, commitment and responsibility of employees.
It is possible to create restrictions to prevent access to harmful websites, there are tools and technologies that allow monitoring and control of internet browsing. This management can be made in numerous ways and configured according to the needs of the company. One of the points of this control is the lock of access to harmful websites. Lumiun so many other problems regarding internet use in companies.
And in your company, employees use the internet properly or have you ever had any problems or damage to the misuse of technology? Share your experiences or questions from the comments!
