The search to optimize resources , reducing costs and increasing productivity is a reality for companies that seek to grow and stand out in the market.
For accounting offices this scenario is even more contrasting, after all, in the midst of a competitive and fierce scenario, the search for productivity and differential is accentuated .
But how to effectively improve employee productivity in an accounting office? Are there strategies , erramentas , training ? These are questions that may seem to be complex to answer, but yes, there is a somewhat “definitive” answer.
In this material you will find some ways to improve processes in an accounting environment, considering the use of people and technologies in everyday life.
Tip 1: Automate manual processes
It seems obvious, but finding the right tool that automates processes fluidly and doesn't create more problems is not that simple.
It is very common for accounting professionals to face excess manual processes by the natural characteristic of their activities. Finding tools and systems that streamline processes can “ change life ” of an accounting professional.
Spending time to research services that can automate processes is a guaranteed return investment .
For accounting offices, there are several tools. Below we listed some, which you may know, but did not analyze the possibility of using:
- ZENDESK : HelpDesk System for Customer Request Management;
- MOVIDESK : Brazilian customer service software that centralizes communication;
- ContaAzul : Integration and Management of Unified Accounting Systems;
- Nibo : Complete platform for customer relationships, accounting obligations control and task management.
Tip 2: Manage and control internet access
In accounting offices the vast majority of team use computers in their tasks and remain connected to the internet most of the working time. Recent research shows that on average 30% of working time is spent on access to social networks , WhatsApp , Tiktok and many other applications, which you already know.
Considering this “unproductive” scenario, it is possible for your team to waste a good deal of time in activities outside the scope of work .
Even with administrative measures, such as a good correct internet use policy at work , managers and entrepreneurs are at the mercy of employees' goodwill to perform their tasks instead of wasting time on the internet .
Internet access lock and management tools can completely eliminate distractions and improve the delivery of employee results in accounting offices.
In addition, uncontrolled internet use can cause Internet safety problems , such as ransomware , malware and virus infection, disrupting processes and in some cases, leaving indefinite inoperative systems .
Remember that LGPD are already being applied in cases of data leakage, where fines applied may vary from thousands of reais to millions, depending on the incident.
For internet access control, we suggest some tools:
- PFSENSE : Roor and complete solution, with numerous features. It is a free solution, but requires a lot of technical knowledge and hardware for installation.
- Lumiun Box : Brazilian solution, supported by Portuguese, intuitive and friendly panel. It has control of internet access, firewall and VPN. All on a single platform and cloud.
- DNS Filter : Foreign tool, but with various features of control and security on the internet.
Tip 3: Use some task management methodology
There are numerous methodologies and systems that can contribute to the organization of tasks in your accounting office.
With the use of standardized methods and processes, it is possible to organize tasks by team, define the workflow between tasks and employees, know what each employee is doing and the time spent on each task, among many other benefits.
For this purpose, two good options are:
- Runrun.it : Follow your projects and work in a team in a simple and powerful way
- Trello : Gathers all your tasks, teammates and tools
Tip 4: Avoid overtime and excess working time
One of the most relevant factors for low productivity is over work and activities .
This means that the more you work the lower the performance . It may seem confusing, but we cannot confuse the meaning of productivity: different from what you might think, productivity is to generate more result and better quality with less effort , that is, to produce more (with quality) in less time.
Another relevant factor is that excessive activities leads to the lack of organization and poor quality in the results of tasks.
Therefore, if your team needs to improve productivity, perhaps the best thing to do is to balance the time and demand for work, organizing the processes and priorities and optimizing the workflow.
Where to start?
Maping the main difficulties and pain related to productivity can be the first step. From this, define what will be the first actions to optimize processes and which generate the most satisfactory results in the shortest possible time.
Often changing all company processes can make everyday life a little chaotic, but in times of great demand for the accounting sector , such as the holiday season, it can completely change the scenario.
Imagine the whole month of December, your team producing up to 20% more , delivering tasks in less time and making the celebrations and rest days much more “light”.
This is the purpose of this text. Help you have less turbulent days, making your accounting office more productive and healthy.
Finally, here is the list of what we saw above in the text:
- Reduce the number of manual activities and systematizes processes
- Block websites and applications outside the scope of work
- Use Methodologies and Task Management Systems and Processes
- Avoid over work and balance the tasks in the team, prioritizing the most important
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I hope I helped and even more!
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