There is no single company on the market that is not intended to increase its profitability and results. However, for this to be possible, it is necessary to ensure ways to increase the focus and productivity of employees with the objective of delivering better and better results for the business.
A big challenge for companies that seek this goal is that the current market is full of distractions and excessive information , factors that end up impairing people's concentration and focus. In this scenario, we can include several factors, such as:
- Use of electronic devices in working hours;
- Content available in the online environment;
- Distractions in the work environment;
- Constant interruptions;
- Excess noise in the environment;
- Activities outside your work scope;
- Delays;
- And many others.
On average, an employee suffers approximately 56 interruptions per day , requiring about 2 hours a day just to recover from these constant distractions. Given that to be productive, the worker needs to have at least 70% of his time dedicated totally to his tasks , these interruptions end up representing a major problem for productivity.
To help companies increase the productivity and focus of their employees, we have prepared this material by dealing with this subject that is always relevant to companies , regardless of its industry or niche in the market. Keep reading!
Productivity in the corporate scenario
The first step is to understand what productivity and focus is, which, although very confused, refer to totally different concepts. We can characterize productivity as the ability to make, create, produce or manufacture a certain amount of products or ideas in a certain period of time .
It is relevant to remember that productivity is related not only to the amount of work performed, but also to the quality of what is properly delivered. Based on this concept, we can understand that a productive person can do more with less time without impairing the quality of the result.
Following this reasoning, so that a person is productive they need to manage their time and maintain focus on what is really important. But how can this time management be done? Understand better how it works in the video below:
On the other hand, the focus is on a mental state where a person can fully dedicate himself to a task without external distractions harm his results. Thus, the focus is defined by the ability to maintain concentration and direct time and energy into a specific task.
Now that we understand these two concepts, we can establish a relationship between productivity and focus. This is because without focus and productivity working together, it is not possible for an employee to deliver high performance in his work or activity . It is necessary that it focuses on activities that are really important to the company and can meet the demand with excellence.
Although it has been a very exalted feature in recent years, the ability to be multitasking is not the best solution for companies that seek to add more value to their products, services and results. We can observe that in practice, keeping focus on only one task at a time can bring benefits to the company and the employee .
The conclusion of this is that the more focus your employee has, the greater the productivity delivered during the work routine. For this reason, productivity and focus are essential factors that should be guaranteed by companies managers.
Even though the focus is an extremely personal issue, it is a manager's role to ensure that the employee has all the resources and tools to be focused on his activities and deliver higher results.
Factors that may be harming the productivity of employees
As we have seen above, there are many workers' focus and within a company. Here are some of the main reasons that impair the execution of tasks and, consequently, the results of the business:
Excess demand
Over work is one of the main traps for those who want to increase the company's productivity. With numerous tasks to be performed in a short period of time, it is very difficult to establish a priority order to focus on what is really important.
This excess demand can also impair the quality of what delivered, as everything should be done at a small time . The more tasks are required simultaneously, the harder it will be to deliver everything in a timely time and with the expected quality.
Problems in the work environment
In order for a person to be able to deliver all their performance and results that the company expects, the work environment must be suitable for it . Over work, excessive noise, discomfort (whether physical or caused by the organizational climate) make performance impaired.
It is the company's role to ensure that the space where activities will be performed is ideal , delivering comfort, safety and a good climate among employees to perform as expected and the demand is met.
Distractions on the internet
Although the internet is an essential resource for most companies, it is also a big villain of productivity and focus. Social networks, entertainment pages, personal emails, among other distractions, make the employee waste a lot of time with improper access and stop performing tasks that are really important. Check out this infographic about the productivity of workers on the online environment to understand the impact of the internet on results.
It is important that the company has an awareness policy that helps employees understand the importance of proper conduct in the online environment so that it does not harm the interests of the business or the security of stored information .
Communication problems
Communication within the company must always be clear and objective. The employee must be aware of whom he must report and where to seek the information and guidelines necessary to perform his tasks.
It is very important that there is a centralization of those who should delegate the tasks and clarify doubts to avoid delays and help employees during the routine. Many people giving guidance can cause a conflict of information and damage the good progress of the routine within the company.
Lack of planning
For everything to be done properly and delivered at the given time, it is necessary to have a previous planning of everything that is part of the routine . This planning can be prepared by the employee or his manager, but it is essential that he exists and helps the employee guide his routine according to what is really important.
For this planning to be able to contribute positively to business results, it is essential to take into account the deadlines and priorities for each task to be performed .
How to increase focus and productivity?
Now that we understand the importance of these two factors and how they can be harmed during the routine, let's find out intelligent ways to increase the focus and productivity of their employees and contribute to the company's results.
Provide a proper work environment
Excessive noise and distractions in a work environment such as parallel conversations, constant calls, interruptions and other factors are extremely harmful. Managers who want to increase the focus and productivity of employees need to start with the macro aspect of the situation: the working space.
The environment where this worker will perform their tasks has a direct connection with the results and must ensure all the necessary resources to optimize productivity and favor the focus. It is necessary to keep employees away from problems and factors that can impact their productivity.
Establish a planning
It is essential for those looking for optimized results to have a planning. In addition to avoiding work overload, planning prevents employees losing deadlines or performing little priority activities over more important tasks.
The more thought this planning, the easier the routine during working hours. For this, in addition to determining the tasks that must be performed according to their respective priority, it is important that the employee has a sequence of everything that should be performed during the day , including rest breaks, meals, specific time to open emails and respond possible messages, among other things.
To help your team add more productivity to the routine and manage time with more intelligence, we have complete material with the main tools that can contribute to the success of your business. Click here and check it out!
Beware of urgent things
Often, work is interrupted for emergency problem solving that arise throughout the routine, which can greatly disrupt your productivity. Except for rare exceptions, it is possible to establish a time to resolve issues that are not present in daily planning.
Thus, the employee will not be continuously interrupted and may deliver his activities as expected by managers.
Avoid internet traps
The internet is indispensable, but it is also full of distractions that undermine the company's results. To increase employee focus and productivity, it is important that internet access be intelligently and strategically controlled.
With the help of this control, it is more difficult for this employee to get lost during the routine in activities that are not related to work , such as access to personal emails, social networks, messaging applications, e-commerce sites, among others.
Take a look at this material and check out some more tips that we have prepared exclusively for you!
How to increase productivity on the company's internet with Lumiun Box
As seen earlier in the text, the main villain of productivity on the company's internet is certainly entertainment sites , which are not part of the work scope . Blocking access to this type websites on the company's network can be extremely convenient and effective to treat employee focus and productivity problems.
With Lumiun Box this task is easy and objective . With an intuitive panel and without the need for technical knowledge , Lumiun Box blocks websites by categories, groups, users and even specific sites, as well as many other features and benefits.
Make a and free demonstration If you want, you can request a free test and use the product on your business network without any commitment.
Do not wait for employees' goodwill to improve your company's income. Be the protagonist.
Until later!
