The search for greater productivity is a common goal of managers in Brazilian companies. In Brazil, the cost with human resources and infrastructure are very high compared to other markets, in addition, the productivity of professionals is also well below other countries. According to a survey conducted globally by Conference Board , released in 2015, more than three workers in Brazil is needed to produce the same amount of results generated by a professional in the United States.
The problems that explain this low performance of professionals are cultural and structural. According to the report, Brazilian companies as a whole suffer from management problems and inadequate infrastructure, gathering few investments in equipment and infrastructure to improve the productivity index of teams and their professionals.
Increased productivity is the best way to optimize results and put itself in a competitive and differentiated way in the Brazilian and international market, this need is latent in Brazilian companies. That is why managers need to seek qualification and actions that enable continuous improvement in business management, monitoring market changes and the evolution of technology.
Often simple and practical actions can contribute to increasing the productivity of professionals in the workplace, see some:
Setting goals is important
Without a definite course, it is impossible to focus on results, measure performance and improve productivity. Small companies should review the company's previous results and, based on it, a detailed definition of goals and goals. It is necessary to document the goals and follow the results periodically to find out if there is a need to change directions. It is also important to offer additional benefits to professionals who reach their goals periodically.
For this constant follow -up can be used Excel spreadsheets, Google Drive or management systems for companies such as ContaAzul , where the most important thing is to always be up to date and analyzing the results in order to understand the strengths and weaknesses in each of the company's sectors.
A good alternative for setting goals is the OKR (Objectives and Key Results) methodology, where the company's general goals are defined, sector goals and what key results will be measured to assess whether the goals have been achieved.
The role of the manager is to incorporate the search for productivity into the company's culture, making the process natural and automatic.
Collective work generates efficiency and quality
It is necessary to understand that professionals and teams need to work together to achieve results and improve productivity in the corporate environment. The simple attitude of calling employees from different sectors and requesting advice can help improve processes.
Separate time and address employees with the following questions: What can be done in your area to improve your productivity? What should be done in another sector to improve your productivity? What can the company generally do to produce more? The secret to improving processes can be in this survey of simple and practical information and actions.
Improve communication in your company
The exchange of information between employees is very important to share knowledge and experiences. There are different IT service options that can facilitate this communication, Slack for direct employee communication, this tool is very interesting because it allows the organization of conversation by channels and groups, can also be used Skype and other messaging programs. Institutional communication is also important, keeping employees informed and updated, this communication can be via internal email or through an institutional blog of the company.
Invest in your team and delegate responsibilities
If your employees need authorization for any decision related to their daily lives, they are likely to produce less than they could. It is important to be aware that it is necessary to trust those who have already presented positive results and increase the autonomy of these professionals.
It is worth remembering that, first of all, the company is composed of the people who work for it. Material goods, office and machines would be nothing without people. Encouraging permanent training of employees is something that all companies, whether large or small, should often do.
Use the resources that technology offers
There are thousands of technologies and tools that can contribute to your business productivity, always seek to be up to date, replacing manual processes with automated systems. See this article from Endeavor, a list of technology tools that can help in managing your business.
Two points that should be considered more carefully is the management of tasks and the focus and productivity of employees:
Task management systems help a lot
There are several methodologies and systems that can contribute to the organization of processes/tasks in companies. With process standardization it is possible to organize tasks by team, define the workflow among employees and obtain relevant information about the development of activities. Three good task management system options are Runrun.it , Trello and Basecamp .
Manage internet access to avoid waste of time and increase focus on work
In most companies most of the team uses computers in their tasks, remaining connected to the internet most of the working time. As several research points out, it is possible that their employees are wasting up to 30% of working time in personal activities not related to the company. To solve this problem, it is important to implement a policy of using the internet and using some service that allows the monitoring and control of internet access. Alternatives for Internet access management are to look for IT -specialized companies, or ready -made server solutions such as Dell Sonicwall , Fortinet Fortgate or more modern cloud -based solutions such as Lumiun Tecnologia or OpenDNS .
Contribute to your management and productivity experiences in the comments, share methods and tools used and the results obtained!
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