Known as BYOD (Bring Your Own Device - Bring your own free translation device, the use of personal devices is a policy implemented by companies that aims to allow employees to use their own devices, such as computers, tablets and telephones for access to company data and networks and performing their tasks at work. Thus, the organization does not need to make devices available and force employees to use them to perform their activities.
This policy has brought a significant transformation to companies in all segments, as the vast majority use them in the workplace.
In addition to being a methodology that ensures increased productivity for all employees, the use of personal devices also contributes to the cost savings and improving satisfaction in the workplace. However, it is essential that the company takes some specific care to ensure the good use of these devices and the reduction of harm in the face of this cyber threat of today.
BYOD's policy: Understand the concept
Byod simplified, it is a policy that allows employees to use their own devices to perform activities in the workplace . This use is governed based on security policies and strategies aimed at protecting networks and information stored by the business.
In addition to providing more savings for companies, this strategy also allows employees to have more flexibility in their routine, provided that all requirements are fulfilled and a lot of balance to maintain productivity.
Unlike what you think, the implementation of this strategy is more complex than it appears to be. In fact, the implementation of strategies involves several essential steps, from the creation of the security policy, device management and strategies for secure access to the implementation of measures to maintain productivity.
This is because it is the responsibility of the company to ensure, according to the specifications of the General Data Protection Law , the necessary requirements for the stored and manipulated information to remain safe. The use of personal devices, although beneficial, should be a strategy observed and implemented according to specific security requirements.
Byod in practice: what changes to your business
We know that BYOD is a strategy that has been gaining more and more space within the market. The advancement of digital transformation has provided the use of increasingly intelligent and efficient resources to ensure more productivity and safety, including the use of their own devices.
With increasingly complete devices, it is possible to perform activities of various types in the work environment. For this reason, organizations have seen in the use of personal devices an intelligent and assertive strategy to ensure tasks and maintain employee productivity.
The Getúlio Vargas Foundation annually conducts research on the use of technology in Brazil , bringing important data on the number of devices and the way these devices are used. According to this study, Brazil has 249 million smartphones in use , representing a number of 1.2 smartphones per inhabitant. Considering tablets and notebooks, this number jumps to 364 million portable devices.
Learn why this trend has a great impact on the routine of organizations:
Data such as this highlight the strong presence of mobile devices among the population, becoming an interesting opportunity for companies to increase their productivity and ensure several benefits, such as reducing costs and improving organizational climate, which we will see more in detail.
BYOD BENEFITS
The strategy was presented by Intel, a giant in the technology sector, which began to apply BYOD in 2009. Following the trend, companies like Microsoft began to allow employees to use their own devices to perform daily activities.
As we can see, the use of personal devices has been presenting great growth among companies . This growth is mainly due to the great benefits that this process can provide as we will see below:
Increased productivity
Increased productivity is one of the greatest benefits of using their own devices within the workplace. This is because the use of a device that the user is already used to, without the need to use a company equipment, makes these employees feel more comfortable performing their tasks.
This means that the use of personal devices eliminates the need for training and training to perform tasks on an unknown device. In addition, using their own devices also allows workers to perform their tasks remotely with more comfort and safety.
Cost savings
Cost economy is one of the main benefits of using this methodology. With the help of Byod, your company will no longer invest in equipment and devices to be used in everyday life , reducing costs not only with acquisition but also with tracking, management, maintenance and upgrade.
The implementation of BYOD is a strategy that will allow your organization to invest your resources in other strategies as important as this, ensuring that your investments are directed with more intelligence.
Improvement of the organizational climate
To ensure more productivity, it is important for the company to be able to establish an appropriate organizational climate. Employees who use their own device to perform their tasks are more comfortable about the performance of their activities, especially for their familiarity with the environment itself.
In addition, personal devices allow the implementation of remote work easier, being an excellent benefit for employees. Another great differential is that the use of own devices will ensure that your employee feels more comfortable and able to perform their tasks
It is seen positively by employees
We know that employees tend to feel pressured or controlled when they are required to use the devices provided by the company. The possibility of using the devices themselves in performing activities daily is considered as a benefit to employees , demonstrating that the company is differentiated and focused on technological innovation.
In some cases, organizations even offer reimbursement for the use of their own devices during daily tasks , being very positive for employees.
Optimization of the integration process and dismissal of employees
We know that employee turnover is something to be avoided, being a very big problem within companies. However, facilitating this process can be extremely positive for the organization.
The use of personal devices allows the company to perform this disconnection process more easily, without concern about the return of devices and the access of these employees to the company's networks and systems.
Why is BYOD a concept in great growth?
Digital mobility has been increasingly present with technological evolution. Today it is virtually impossible to find a person who does not use a smartphone, computer or tablet on their routine daily, demonstrating how we become connected to these devices.
According to the BYOD security report developed by Bitglass , during the recent Covid-19 pandemic, 82% of organizations have changed their methodology to a strategy to use the employees themselves. Contrary to expectations, this change brought a large increase in productivity in the results obtained by these companies.
In this sense, we can observe how the broad growth of BYOD on the market can be evidenced through impressive numbers. More and more companies have been adopting this strategy to ensure not only cost savings, but also increased productivity during the work routine .
One of the most popular examples of the implementation of this strategy is the Giant of Intel , the main responsible for the popularization of the strategy and pioneer in implementation in 2009 . Intel's Byod policy can cover more than 30,000 employees' devices, being an impressive number.
For this change to succeed, management has established a transparent and effective communication process with its employees , making it clear what types of information could or could not be seen during the use of devices during working hours. This communication process remains to this day, so that the company is always available to clarify doubts and offer guidance on Byod.
What are the risks of BYOD for your company?
Like any strategy, the use of personal devices for performing activities in the company also has some negative points, as we will see below:
- Employees present a great concern about the privacy of information and the visibility of the data;
- The use of personal devices can also increase cyber safety risks if your business does not have specific tools and strategies;
- Companies related to finance, health and government agencies may also present some challenges for compliance with BYOD implementation, especially regarding the manipulation and visualization of personal data.
However, with the use of correct security features, BYOD can be a very efficient and complete solution for your organization. Most importantly , the company is prepared to implement this strategy and make sure employees have all the necessary security features available to maintain privacy and security while using these devices.
Implementing the method safely
Before implementing this method within companies, managers must consider some primordial factors. The first step of this process is to make a complete assessment to ensure that the appropriate infrastructure for this methodology and whether this change may be beneficial to the business.
Once this is done, it is also essential to determine what the way data will be available to employees. Considering that these devices will be used to perform the essential tasks of the organization, it is essential that your company determines the way data can be safely accessed and how employees can do this easily.
It is also necessary to ensure that the information remains safe and confidential during the tasks. More than adapting to LGPD , your company needs to ensure that the holders of this information have their rights guaranteed and the image of your company is not harmed by leakage or loss of confidential information.
Analyzed these factors, the implementation of the BYOD policy within its organization can be initiated . For this to be possible, this process can happen according to some steps:
- Clear goals and objectives planning for BYOD implementation;
- Creation of policies for the use of personal devices during working hours, including information security, data privacy and compliance;
- Transmission of the guidelines of this policy, so that all employees understand the implications of the use of personal devices for work;
- Implementation of security resources to ensure information security;
- Implementation of device management resources for screening, monitoring and security control;
- Implementation of resources for data segmentation, so that it is possible to separate personal information from data related to the employee's activity;
- Creation of a strategy for technical support if the employee needs help with technical problems;
- Employee training on policies, security resources and procedures related to this new methodology;
- Monitoring to determine whether the BYOD program will deliver to the expected results;
- Evaluation of results and updates to implement improvements.
How to create an effective security policy
The security policy to be implemented by your company after adopting a methodology for using personal devices should consider all factors related to the activity and routine of these employees . This means that this policy should address security requirements related to the performance of daily tasks and also about this user's behavior in the digital environment.
It is very important that your employees understand the importance of establishing safe digital behavior to avoid cyber threats that can undermine business information, but also this user's personal data.
The security policy will be based on employees to understand the impact that cyber attacks can have on company information security, understanding that the use of personal devices is a benefit.
Protection First
We know that information security has a priority aspect within companies. In addition to protecting information from your customers and consumers, it is also necessary for the business to worry about stored data from employees, suppliers and partners.
The adoption of security tools on devices that are used to perform daily tasks is indispensable to maintain information protection. It is the company's responsibility to ensure that these data remain protected and employees use work -related devices with intelligence and safety.
The general data protection law brought protocols to be followed to ensure the protection of information. Following these protocols is much more than just obeying a series of guidelines: it is essential that there is a change in the posture of the company and its employees, adopting a digital security culture .
Investing in employee awareness is essential
The use of personal work environment devices is a strategy that must be implemented carefully and considering all factors related to cyber security . This means that your business will not immediately release the devices: it should happen carefully and planned , as a way to ensure that this change is beneficial and that it does not bring any risk to the organization.
For this reason, the security policy should not only be well developed, it is essential that the company raise employees in a transparent and simplified way. This way, your company can make them understand the importance of safer posture in the digital environment and why safety tools are so important in routine.
The more prepared employees are to deal with cyber threats, the lower the risk of these problems causing damage to their organization. Awareness is an indispensable process and should be established even before the release of devices for use in the company.
Adopt effective tools to ensure safety and productivity
We know that there are several technological solution options that can be used to ensure more security and privacy for information. However, it is essential to choose reliable tools and well -consolidated companies in the market to ensure all the protection your business needs.
Safety tools used by your organization, such as Internet Access and Safety Control platforms , must provide all the resources your business needs so that this strategy can achieve its goals. For this reason, the process of choice should be done carefully and consider all factors that can impact the routine of your organization.
We know that there are several technological solution options that can be used to ensure more security and privacy for information. However, it is essential to choose reliable tools and well -consolidated companies in the market to ensure all the protection your business needs.
Safety tools used by your organization, such as Internet Access and Safety Control platforms , must provide all the resources your business needs so that this strategy can achieve its goals. For this reason, the process of choice should be done carefully and consider all factors that can impact the routine of your organization.
By choosing Lumiun , your company can count on a comprehensive solution that includes not only internet access control, but also advanced cyber security features. This platform offers a range of features, from creating rules and access policies to real -time monitoring, providing a complete experience in security and productivity.
In addition, Lumiun stands out for his commitment to compliance, meeting regulations such as LGPD , and proven effectiveness in companies in various sectors. By adopting Lumiun's solutions, your company will be investing in a robust and reliable approach to ensure the integrity of information and operational efficiency. After all, safety and productivity are essential pillars for organizational success in the digital scenario.
